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Anti-Spam Policy.

How we use email, who we write to, and how to opt out.

Anti-Spam Policy

Last updated 10 October 2026

The UK Careers Fair uses email to run free public careers fairs: to confirm registrations and bookings, to send the job alerts candidates ask for, to keep exhibitors informed, and to invite local employers to meet candidates at the fair in their area. This policy sets out the standards we apply to that email, and how to opt out of it.

Who we are

The UK Careers Fair Limited (company number 11482834) is a market-leading UK careers fair organiser. We have run face-to-face careers fairs across the UK since 2018 and have delivered more than 1,000 events, in person and online. Our 2026/27 season runs to more than 150 careers events in 65 towns and cities, and candidates always attend free.

We have reached more than a million candidates, and thousands of employers have exhibited with us — from SMEs to national names, alongside training providers, universities, charities and public-sector teams including councils, NHS trusts and Jobcentre Plus. We have won four national awards — Best National Recruitment Events at the UK Enterprise Awards 2025, and Business Excellence Awards in 2022, 2023 and 2024 — and we are an Eventbrite Top Organiser.

Every stand includes 12 months on our jobs board, which connects candidates with the employers exhibiting at their local fair.

Scope

This policy applies to every email that mentions or links to ukcareersfair.com, including our jobs board at ukcareersfair.com/jobs, whoever sends it: The UK Careers Fair Limited, our team, the internal tools that support them, and any contractor, partner or affiliate. It sits alongside our Privacy Policy, which explains how we handle personal information.

Our rule for every sender

Email that mentions or links to ukcareersfair.com may be sent only to:

  • people who have asked to hear from us, such as candidates who opt in to job alerts;
  • people and organisations we already have a relationship with — candidates who have booked a ticket for one of our fairs, exhibitors, and organisations that have exhibited with us or enquired about exhibiting — with a clear way to opt out in every marketing message;
  • organisations we invite to exhibit, by an individually addressed business invitation sent to a business contact address that the organisation has published or given to us, with a clear opt-out in every invitation.

We never:

  • send unsolicited bulk email, or allow anyone to send it on our behalf;
  • buy or rent email lists, or sell or pass on email addresses to other organisations for their marketing;
  • guess email addresses or generate them from name patterns;
  • send marketing email to anyone who has opted out of it;
  • forge or falsify message headers or routing information;
  • use subject lines that misdescribe what a message is about.

How our email is sent

We send our own email through three services, all on our own domain: Google Workspace (our ukcareersfair.com mailboxes), Resend (registration, booking, job-alert and jobs-board email, sent from mail.ukcareersfair.com) and MailerLite (our employer newsletter). Each service is authorised for our domain through SPF and DKIM records, and our domain publishes a DMARC policy set to quarantine.

Square delivers our invoices, and Eventbrite sends ticket confirmations for fairs booked through it, each from its own systems.

How we invite employers to exhibit

A careers fair is only as good as the employers in the room, so we invite local employers to take a stand and meet local candidates at the free public careers fair in their area. These invitations are business to business, and they follow these standards:

  • Who we invite. UK organisations that have advertised vacancies in the fair's area within the past twelve months; local employers listed on official public registers, such as schools, care providers and registered charities; and organisations that have exhibited with us or enquired about exhibiting.
  • Where addresses come from. Business contact addresses that the organisation has published itself — on its own website, in its job advertisements or in an official public register — or has given to us directly, for example when registering on our jobs board. We do not write to press, legal, data-protection, accounts, safeguarding or no-reply addresses.
  • Individually addressed. Each invitation goes to one organisation at one address, names that organisation, and gives the fair, venue and date it is being invited to.
  • Clearly from us. Invitations are sent from our team members' own company mailboxes on our domain, ukcareersfair.com, are signed by that team member, identify The UK Careers Fair, and can be answered simply by replying.
  • A clear opt-out. Every first-contact invitation ends with a one-line opt-out directing the recipient to our self-service unsubscribe page, ukcareersfair.com/unsubscribe. An address entered there is added to our central suppression list at once.
  • Website contact forms. Where an organisation publishes only a website contact form, the same invitation, with the same opt-out, may be sent through that form.
  • Never to existing bookings. Organisations that already have a stand booked are excluded.

Invitations are prepared with the support of internal tools, which apply our suppression list and the contact limits below before each invitation is written.

Contact limits and cool-off periods

Contact limits and cool-off periods are set centrally and applied by our internal tools:

  • An organisation has one open invitation at a time.
  • First-contact invitations are prepared only for fairs at least 14 days away, so organisations have time to plan.
  • Invitations are never followed up automatically.
  • An organisation that tells us it is not interested is not invited again for at least 180 days.
  • Anyone who asks us not to contact them is added to our permanent suppression list and receives no further invitations.
  • Sending from each mailbox that uses our tools is paced within limits set centrally.

Emails to candidates

Candidates register free for our fairs. Registering brings a confirmation and two reminders: one a week before the fair and one the day before.

Job alerts and candidate newsletters are a separate choice. We send them only to candidates who have opted in, with an unticked box at registration or through our subscribe form.

Candidates who booked a free ticket for one of our fairs through Eventbrite in the past 24 months may be invited when we return to their city. Each of these invitations is checked against our suppression list before it is sent.

Every job alert and every past-attendee invitation includes a visible unsubscribe link and a one-click unsubscribe header, so your mailbox can offer its own unsubscribe button.

Emails to exhibitors and enquirers

Exhibitors receive the emails their booking needs, such as confirmations, invoices and arrival details, and updates about their jobs-board listing.

Organisations that have exhibited with us, or enquired about exhibiting, may also receive news of upcoming fairs in their area. Each of these emails includes a clear way to opt out. Our employer newsletter, sent through MailerLite, includes an unsubscribe link in every issue.

Opting out

You can stop email from us at any time:

  • Business invitations: enter your email address at ukcareersfair.com/unsubscribe. You can also reply to the invitation and ask us not to contact you again.
  • Job alerts and past-attendee invitations: use the unsubscribe link or your mailbox's unsubscribe button. It takes effect immediately.
  • News of upcoming fairs, booking-enquiry reminders and our employer newsletter: use the unsubscribe option in any of these emails.
  • Anything else: email info@ukcareersfair.com or call 01252 983140.

When you unsubscribe at ukcareersfair.com/unsubscribe, or ask us by reply or by email, your address is added to our central suppression list. Entries are permanent. When the address is on an organisation's own email domain, the unsubscribe page suppresses that whole domain, so nobody else at the organisation is invited either.

Every business invitation is checked against the list before it is prepared. Every past-attendee invitation, post-event email, and re-booking and jobs-board promotional email to employers is checked against it before it is sent.

Emails about something you have booked or registered for, such as your stand's arrival details, continue so that we can deliver the service you booked.

Partners, contractors and affiliates

No partner, contractor, affiliate or other third party is permitted to advertise ukcareersfair.com, our fairs or our jobs board by unsolicited bulk email, or to send email that appears to come from us.

Partners who share our fairs by email may do so only with people who have agreed to hear from them. If a partner, contractor or affiliate breaches this policy, we withdraw their permission to promote us and end our working relationship with them.

Reporting unwanted email

If you receive an email that mentions ukcareersfair.com and you believe it breaks this policy, whoever sent it, please forward it with its full headers to info@ukcareersfair.com. We will add your address to our suppression list, establish how and by whom the message was sent, and act under this policy, including ending any relationship with a third party responsible.

You also have the right to complain to the Information Commissioner's Office at ico.org.uk.

Policy owner

This policy is owned by Jordan Lawson on behalf of The UK Careers Fair Limited, Sentinel House, Ancells Business Park, Harvest Crescent, Fleet, Hampshire, GU51 2UZ, United Kingdom. Company number 11482834. VAT number GB 315 8735 88. Telephone 01252 983140. Email info@ukcareersfair.com.

We review this policy whenever our email practices change. Last updated 10 October 2026.