Fleet Administrative Assistant

Hargreaves Logistics, is a leading provider of bulk logistics solutions across the UK. With an annual turnover of approximately £35 million, a workforce of over 200 employees, and a fleet of walking floors, tippers, and rigid vehicles, we serve key sectors including waste, agriculture, and minerals. Our main operating centres are based in Esh Winning (Durham) and Great Heck (near Selby).

The Opportunity: We are seeking a proactive and experienced Fleet Administrate Assistant to assist with our fleet management and compliance efforts. This is a pivotal role ensuring the efficiency, safety, and legal compliance of our fleet, while supporting operational efficiency and continuous improvement.

Key Responsibilities:

• Assist the fleet engineer in the day to day management of the HGV fleet.
• Support in scheduling routine maintenance, inspections and servicing.
• Help manage vehicle breakdowns, recoveries and repairs effectively and promptly.
• Ensure fleet activities comply with DVSA regulations and operator license requirements.
• Help maintain accurate vehicle records, maintenance schedules and defect reporting logs.
• Act as a point of contact for HGV drivers regarding vehicle issues.
• Liaise with external garages and internal workshops for serving and repairs.
• Monitor service schedules and vehicle MOT expiry dates.
• Identify and report on opportunities for cost savings or efficiency improvements.
• Support incident and accident investigations.
• Maintain up to date vehicle records.
• Assist with audits, and external compliance checks.

What We’re Looking For:

• Proven experience in a logistics environment.
• Knowledge of operator license and DVSA requirements
• Strong knowledge of UK transport laws, WTD, and driver hours.
• Excellent communication and organisational skills.
• CPC qualification (desirable).