The purpose of this policy is to explain to you how we control, process, handle and
protect both the potential employee and employer’s information while browsing or
using this website, including your rights under current laws and regulations. If you do
not agree to the following policy, you may wish to cease viewing / using this website.
Policy key definitions:
“I”, “our”, “us”, or “we” refer to The UK Careers Fair Limited.
“employee” refers to the person[s] using the website for informative purposes
“employer” “the user” refers to the person(s) of any given organisation using
the website for a purpose not of their own.
GDPR means General Data Protection Act.
PECR means Privacy & Electronic Communications Regulation.
ICO means Information Commissioner’s Office.
Cookies mean small files stored on a user’s computer or device.
The Data Protection Policy employed by The UK Careers Fair Limited has been
developed as an extension of our commitment to combine the finest quality services
with the highest level of integrity in dealing with our stakeholders. This policy has
been updated to be in line with GDPR standards in our on-going commitment to
protecting the privacy and security of your both the employee and employer’s
personal information. This policy guides you through how we collect store and use
information about individuals and organisations. It will be continuously assessed
against new technologies, business practices and the changing needs of everyone
we deal with.
A “Data Controller” is the person who determines what data to collect and how to use
A “Data Processor” acts for a data controller and is instructed by the data controller
on what data to collect and how to use it.
A “Data Subject” is any person whose personal data is being collected, held or
Both a data controller and data processor are legally responsible for ensuring that
the data subjects personal information is handled in accordance with the laws on
The UK Careers Fair Limited is a “controller” of the “subjects” personal information.
Our address is currently 46 Holly Road, Farnborough, Hampshire GU14 0EA.
Our Data Protection Policy recognises two categories of concerning data
subjects and the relevant personal data that deserves mentioning and how
levels of protection vary:
Employee identifiable Information includes, for example, email addresses, locations
of interest for work purposes, employment status, data that tracks visitors activity on
a web site or online service. We partake in filming and photography activities in which
you may appear.
Employer identifiable Information includes for example any information that is not
made available for public records, email address and the organisations
representative general contact information, locations of interest for employing
purposes, job vacancies, billing information.
If your relationship with us includes providing The UK Careers Fair Limited with any
of the above data, we aim to delicately handle and process the above information
with extra care. We will not distribute any data outside the realms of The UK Careers
Fair Limited if you request and we will give you the opportunity at any stage to opt
out of sharing this information within our own company.
The UK Careers Fair Limited collects the employer and employee’s personal
information and data when there is a legitimate business need to do so.
Our legal basis to use your personal information
For the purposes of the employee we will use your information only when this has
been provided by yourself or any other appointed agent.
For the purposes of the employer initially we will need your information to execute
and perform our contractual duties and to simultaneously comply with bestowed
upon legal obligations. In repeat business scenarios we may use your provided for
information to pursue legitimate business interests of our own.
Purposes we use your information for:
To correspond with the employee with the aim of supplying relevant pre and post
event information; for the purposes of the post event we will correspond with you
regarding upcoming events in locations of interest. We may use the video footage or
photos in which you may appear for marketing and promotional purposes on our
website or social media accounts.
To correspond with the employer with the aim of performing our service; to arrange
to attend your premises for a meeting; to take monies for the payment from you; to
correctly and appropriately arrange invoices; to pay VAT over to HMRC; for the
purposes of the post sales and repeat business possibility.
Failure to provide personal information
As an employee with a legitimate personal interest in the service we provide, we are
only able to effectively carry out our duties to you if you provide the information when
requested; so, we can effectively communicate events that may or may not be of
interest depending on your current situation. If you do not wish for video footage or
photos in which you appear to be shared on our website or social media accounts,
please speak to one of the team at the venue or feel free to get in touch with us via
the contact details below.
The provision of information by you, the employer, is a contractual and necessary
requirement. If you fail to provide certain information when requested, we may not
be able to perform the contract for services for you.
For the purposes of the employee your information will be handled and processed
within the confinements of The UK Careers Fair Limited. We publish video footage
and/or photos in which you may appear on our social media accounts.
Regarding the employer we may share your information for tax purposes with the
HMRC and third-party suppliers where the information is required to carry out our
In line and subject to the terms and conditions set out within the HMRC guidelines
we will retain the provided for personal information for a period no greater than 7
years with the aim of the record being up for the first review and/or destruction to be
carried out in the beginning of the final accounting year.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
Request access to your personal information (commonly known as a “data
subject access request”). This enables you to receive a copy of the personal
information we hold about you and to check that we are lawfully processing it.
Request correction of the personal information that we hold about you. This
enables you to have any incomplete or inaccurate information we hold about
you corrected; company checks will also be carried to support your request.
Request erasure of your personal information. This enables you to ask us to
delete or remove personal information where there is no good reason for us
continuing to process it. You also have the right to ask us to delete or remove
your personal information where you have exercised your right to object to
processing (see below).
Object to processing of your personal information where we are relying on a
legitimate interest (or those of a third party) and there is something about your
situation which makes you want to object to processing on this ground.
Request the restriction of processing of your personal information. This
enables you to ask us to suspend the processing of personal information
about you, for example if you want us to establish its accuracy or the reason
for processing it.
Right to withdraw consent (opt out)
In any circumstances where you may have provided your consent to the
collection, processing and transfer of your personal information for a specific
purpose, you have the right to withdraw your consent for that specific
processing at any time. To withdraw your consent, please contact us at
[email protected] or at the above address. Once we have received
notification that you have withdrawn your consent, we will no longer process
your information for the purpose or purposes you originally agreed to, unless
we have another legitimate basis for doing so in law.
Subscription and Email marketing messages
Under the GDPR we use the consent lawful basis for anyone subscribing to our
newsletter or marketing mailing list. We only collect certain data about you, as
detailed in the “Processing of your personal date” above.
The UK Careers Fair Limited will not sell personal data in any form, including mailing
lists. All its data are for internal use only:
The UK Careers Fair Limited will continue to oversee implementation of and
compliance with our Policy and will adapt the Policy to reflect changes in technology
and the expectations of everyone we deal with. To ensure that we are following our
stated Policy, we also conduct periodic and random audits of our Web sites and
The UK Careers Fair Limited Data Protection Policy has been developed out of
respect for the privacy preferences and choices of our candidates, suppliers,
customers, associates and staff and all other concerning stakeholders. We have
implemented and established procedures to ensure that every reasonable effort is
made to address any concerns you may have.
If you have any concerns or questions about our use of your information you have
the right to complain to the Information Commissioners Office but please inform us
first, preferably by e-mail to [email protected] , so that we may have the
opportunity to address any issues directly with you. The ICO can be contacted at
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.www.ico.org.uk